UNIT 5 Prepare and disseminate Home Condition Reports

Element 5.1 Produce complete and comprehensive Home Condition Reports
Element 5.2 Make completed Home Condition Reports available and maintain own records

About this Unit

This Unit covers the activities undertaken once the inspection is completed i.e. the production and distribution of complete and comprehensive Home Condition Reports in accordance with the prescribed format. The report will detail the construction and condition of the property on the date inspected; defects which are considered to be significant or in need of urgent attention; and defects which require further investigation to prevent damage to the fabric of the building or which are a threat to personal safety.

Element 1 requires that you analyse all the information you have obtained on the property. You must make realistic and impartial assessments of condition, identify causes and effects of failure or deterioration, and produce reports that conform to appropriate conventions and standards. You must also specify where further investigation is necessary and explain any limitations that apply to your report. Importantly, you must adopt clear language throughout, using appropriate technical terms only where necessary.

Element 2 requires that you use the relevant information technology to produce and file your completed report, inform the sellers or their representatives that the report is finished, and respond to any requests for clarification on aspects of the report. You must also maintain your own internal records in accordance with good practice and statutory requirements.